Ride-Assign
Event Transportation Planning Software
Plan event-day arrivals with shared destinations, multiple vehicles, route constraints, and printable outputs.
Made for teams moving people together
- Set up events with destination, roster, and policy in one place.
- Reuse or duplicate prior events to cut planning time.
- Export clear instructions for the people actually driving.
Why teams choose this
What matters most with Event Transportation Planning Software
Clear driver info, fewer follow-up calls, and a plan that doesn't fall apart when the last-minute changes come in.
Arrival windows matter as much as the ride assignments.
One event often repeats with only roster changes.
PDF-ready plans are more useful than another dashboard on phones.
Where this fits
When teams start looking for Event Transportation Planning Software
The planning gets complicated fast: passengers need clear assignments, coordinators need one place to see the full picture, and the plan has to survive last-minute changes without a rebuild.
Best fit
Event teams running arrival logistics without a full transport desk
Typical planning trigger
You need pre-event planning software for who rides with whom, when to arrive, and what each driver should do.
Real-world example
For a tournament weekend, set one destination, import each team roster, run assignments, and hand coaches the route packs before departure.
How teams use it
A practical workflow for Event Transportation Planning Software
Most teams do not need a complex transport desk. They need a repeatable planning sequence that turns lists, constraints, and route decisions into driver-ready handoff materials.
Set up events with destination, roster, and policy in one place.
Reuse or duplicate prior events to cut planning time.
Export clear instructions for the people actually driving.
From plan to pickup
How this looks in a real trip
For a tournament weekend, set one destination, import each team roster, run assignments, and hand coaches the route packs before departure.
Try it yourself
Edit the addresses below and click "Run Optimization" to see real route assignments.
Click "Run Optimization" to see the magic happen
Uses real Mapbox routing data
FAQ
Short answers for teams comparing tools, replacing spreadsheets, or trying to get everyone to the same place with less friction.
More ways teams use Ride-Assign
These pages cover adjacent planning problems, from route optimization to school trips, volunteer driving, and event-day handoff.
Use Case
Community Event Transportation Planning
Plan transportation for community events with volunteer drivers, shared destinations, and low-friction route communication.
Open pagePain Points
How To Coordinate Transportation For Events
Coordinate event transportation by centralizing the roster, matching riders to drivers, and exporting one clear plan per vehicle.
Open pageSoftware
Transportation Coordinator Software
Give transportation coordinators one operating system for event rosters, driver assignments, route rules, and exports.
Open pageReady to replace the scramble
Start running Event Transportation Planning Software with a clearer workflow
Built for event teams running arrival logistics without a full transport desk who need one place to manage imports, assignments, route decisions, and the final driver handoff.